*JOB ANNOUNCEMENT POSTING *

ADMINISTRATIVE SECRETARY

 

The Minnesota Historical Society, Sesquicentennial Commission seeks an Administrative Secretary to provide administrative and executive secretarial support for its Executive Director.  This is a full-time regular position located at the James J. Hill House, 240 Summit Avenue, in St. Paul, MN through June 30, 2007.  Continuation through February 2009 dependent upon funding.

DESCRIPTION:  The Minnesota Historical Society seeks an Administrative Secretary to provide secretarial support for the Executive Director, Sesquicentennial Commission.  Major responsibilities include: 1) manages the Executive Director’s schedule and calendar: schedules appointments and meetings, anticipates and resolves scheduling conflicts, makes travel arrangements and prepares expense reimbursement requests; 2) handles the Executive Director’s incoming and outgoing communications: answers phone calls, reviews mail and email, and responds to inquiries orally or in writing when possible; 3) manages project files and office filing system; 4) provides general administrative and clerical support: drafts correspondence and memos, prepares copies and attachments for mailings, compiles data, drafts reports, photocopies and files; 5) maintains the office accounts: prepares spending request forms, approves and tracks invoices, assists with budget preparation, and 6) performs related work as apparent or assigned.

MINIMUM QUALIFICATIONS:

  • Post-high school secretarial or related training.
  • At least five years of related administrative assistant experience in a related office setting.
  • Excellent typing and word processing skills.
  • Strong personal computer skills including Microsoft Office software (e.g., Word, Excel, Access, PowerPoint, Outlook, and internet browsers).
  • Proven grammatical skills, strong attention to detail and accuracy, and excellent proofreading skills are required to ensure that documents are error-free.
  • Ability to manage multiple assignments simultaneously and to maintain a professional and neat work environment.
  • Ability to communicate clearly and to handle confidential information discreetly and appropriately. 

DESIRABLE QUALIFICATIONS:

  • Previous experience providing support at the executive level.
  • Thorough knowledge of general office procedures.

SALARY:  $ 2,551 monthly minimum

TO APPLY:  Send letter of application, resume, three professional references, and completed MHS application form by April 2, 2007 to:  Minnesota Historical Society, Human Resources Department, Administrative Secretary – Sesquicentennial Commission, 345 Kellogg Blvd. West, St. Paul, MN 55102.