PROGRAM ASSOCIATE, GRANTS & FIELD SERVICES
The Minnesota Historical Society seeks a Program Associate Grants & Field Services to assist with the implementation its grant programs and the provision of technical assistance to county and local historical organizations. This is a full-time, regular position located at the Minnesota History Center in St. Paul, MN. The position includes participation in field workshops and requires statewide travel.
DESCRIPTION: Major responsibilities include: 1) coordination of the MHS State Grants-in-Aid program and other grant programs serving local and county historical organizations, local units of government, and nonprofit history organizations: a) interprets grant guidelines for potential applicants, b) instructs and assists them in planning eligible projects and preparing grant applications, c) coordinates internal MHS review of applications, d) coordinates arrangements for Grants Review Committee meetings, e) coordinates the notification process, f) coordinates the preparation and dissemination of grant agreements; g) monitors deadlines, and handles correspondence with grantees through project duration.; h) reviews and routes final reports; i) manages internal grants files, computer database records, and letters of agreement; j) assists in preparing reports. 2) Answering requests for information from county and local historical organizations by a) explaining generally accepted professional standards over the phone, via email or in person; b) recommending ideas for the electronic newsletter and formatting the newsletter; c) recommending topics and developing presentations for the semi-annual workshops; 3) grants office assistance in a variety of other duties; and 4) related work as apparent or assigned.
QUALIFICATIONS: Minimum qualifications include: 1) Bachelor's degree in history or closely related field plus 3 years experience in program administration; or advanced degree plus 1 year experience in program administration; or equivalent; 2) general knowledge in the field of grants administration; 3) general knowledge of non-profit administration; 4) ability to work independently and successfully with people in completing projects requiring adherence to specific, detailed and technical guidelines; 5) well-developed customer service skills via the telephone, email and in person; 6) ability to plan and implement training programs; 7) strong organizational skills; 8) strong record keeping skills sufficient to monitor and evaluate records and complete summary reports; 9) ability to prioritize projects according to deadlines; 10) ability to complete complex projects independently; and work under time constraints; 11) strong oral and written communication skills; 12) strong computer skills, particularly data-base management, with demonstrated speed and accuracy in the Microsoft Office Suite (Word, Excel, Access, Outlook); 13) ability to properly apply business correspondence practices and basic bookkeeping procedures and 14) valid driver’s license. Desirable qualifications include: 1) at least two years experience in working with local history museums or historical organizations; 2) at least two years experience in grants administration; 3) general knowledge of the management, operations, programming, and professional standards for historical organizations and museums; 4) knowledge of state and federal laws and regulations relating to historical organizations, grants and grant applications; 5) ability to learn the relevant body of knowledge related to nonprofit administration and personnel policies; museum collections management and care; library and archives management and care; historic preservation; research and writing for historical publications; the management and interpretation of historic sites; and conservation; 6) ability to learn and apply web applications, particularly for an electronic newsletter; 7) ability to conceptualize strategies to achieve program goals; and 8) demonstrated interest in history and historical organizations.
SALARY: $ 3,050 monthly minimum
TO APPLY: Send a letter of application, resume, contact information for three professional references and MHS application to: Minnesota Historical Society, Human Resources Department, Grants & Field Services Associate, 345 Kellogg Blvd. West, St. Paul, MN 55102-1906. To request an application, call MHS job line at (651) 296-0542 or down load at www.mnhs.org/about/jobs. Application materials must be received or post-marked no later than December 14, 2007.