JOB ANNOUNCEMENT POSTING

ADMINISTRATIVE SECRETARY

The Minnesota Historical Society’s External Relations division seeks applicants for an Administrative Secretary position.  The position exists to provide administrative and clerical support for the Director of Development and to provide support for Development department activities.  This a full-time, regular position (2,088 annual hours) located at the History Center in St. Paul, MN.

Summary of work: Responsibilities include: 1) manages the Director of Development’s schedule and calendar; 2) handles the Director of Development’s incoming and outgoing communications; 3) manages Director of Development’s project files and office filing system; 4) provides administrative and clerical support for the Director of Development for work with major donors; 5) provides support for the Development Committee for the Executive Council; 6) provides administrative and clerical support to the Development Office; and 7) provides general secretarial and clerical services as part of the Director’s/Development Office clerical pool.

Minimum Qualifications:

• Post-high school secretarial or related training plus at least five years of related administrative assistant experience in a related office setting.
• Strong typing and word processing skills, including the ability to type accurately 65 WPM or more and use a computer to its fullest potential.
• Proven grammatical skills, attention to detail, accuracy and excellent proofreading skills to ensure documents are error free.
• Ability to manage multiple assignments simultaneously and to maintain a professional and neat work environment.
• Ability to communicate clearly and to handle confidential information discreetly and appropriately.
• Ability to work independently.
• Good problem solving and organizational skills.

Desirable Qualifications:

• Previous experience providing support at the executive level.
• Thorough knowledge of MHS programs and policies.
• Thorough knowledge of general office procedures.
• Strong personal computer skills including intermediate or higher skill with Microsoft Office software (e.g. Word, Excel, Access, PowerPoint, Outlook, and internet browsers).
• Knowledge of Raiser’s Edge software.

Salary:  $2,720.00 monthly minimum.

Application Deadline:  Must be received or post-marked no later than November 13, 2009.

To Apply:  Send an MHS application, cover letter, and resume to:  Minnesota Historical Society, Human Resources Department, Administrative Secretary position, 345 Kellogg Blvd West, St Paul, MN  55102.  For an application, see our website at www.mnhs.org/about/jobs or call MHS Job Line 651-296-0542.  EEO