admin027.xml ADMINISTRATION DEPARTMENT: An Inventory of Its Published Records and Reports at the Minnesota Historical Society Finding aid prepared by Alex Kent. Minnesota Historical Society

St. Paul, MN.

Government Records

Finding aid encoded by Alex Kent, April 2009. Finding aid written in English OVERVIEW Minnesota Historical Society Minnesota. Dept. of Administration. Published records and reports. 1926-2006. Materials in English and Spanish. Reports, newsletters, manuals, and miscellaneous print and near-print items of or about the Administration Department. The records cover all aspects of the department's duties and activities, including building codes, departmental organization and management, budget and procurement, employee classification and assistance, energy conservation, construction projects, human services, information policy and technologies, records management, and volunteer and emergency reporting (911) services. 7.3 cu. ft. (8 boxes). See Detailed Description for shelf locations. CATALOG HEADINGS

This collection is indexed under the following headings in the catalog of the Minnesota Historical Society. Researchers desiring materials about related topics should search the catalog using these headings.

Topics: Building laws -- Minnesota. Employee assistance programs -- Minnesota. Energy conservation -- Minnesota. Government purchasing -- Minnesota. Information policy -- Minnesota. Information services -- Minnesota. Public administration -- Minnesota. Public records -- Minnesota -- Management. Public welfare -- Minnesota. Social service -- Minnesota. State governments -- Minnesota -- Officials and employees. Telephone -- Minnesota -- Emergency reporting systems. Volunteers -- Minnesota. Places: Minnesota -- Executive departments -- Management. Minnesota -- Appropriations and expenditures. Minnesota -- Government policy. Minnesota -- Politics and government. ADMINISTRATIVE INFORMATION Preferred Citation:

[Indicate the cited item and/or series here]. Minnesota. Dept. of Administration. Published Records and Reports. Minnesota Historical Society.

See the Chicago Manual of Style for additional examples.

Accession Information:

Accession number: None; 997-61; 2005-59.

Processing Information:

Catalog ID number: 003735105

DETAILED DESCRIPTION Rules, regulations, and codes 120.A.4.1B Supplement, 1969. Supplement, 1973. Building Code Division, 1972-1975.

Various sections, incomplete.

Mobile Homes, 1972, 1975. Central Motor Pool Division, 1970, December 1979. Municipal Housing and Redevelopment Act, 1961. Official Records, Collection, Security and Dissemination of Data, April 1978. Rules of the Office of the State Register, 1976. State Capitol Parking Regulations, November 1, 1960. Laws and Regulations for Publication of Legal Advertising in Newspapers with Approved Forms, 1937, 1940. Travel Regulations, undated, 1972. Minnesota Building Code, 1972, 1976. Minnesota Probate Code Annotated, 1955. Minnesota Criminal Code of 1963, as amended, 1971. Manuals 120.A.4.1B Summary of the Department of Administration, [June 1962]. Administrative Organization, Department of Administration, May 20, 1968. Organization: Department of Administration, June 1, 1970. Organization: Department of Administration, August 1, 1970. Organization Manual: Internal Organization and Procedures Reference, August 20, 1976. Handbook of Instructions for Use in Preparing and Submitting Estimates for the 1943-1945 Biennial Budget, July 28, 1942. Handbook of Instructions for Use in Preparing and Submitting Estimates for the 1949-1951 Biennial Budget, July 1948. Handbook of Instructions for Use in Preparing and Submitting Estimates for the 1951-1953 Biennial Budget, July 1950. Budget Manual, ca. 1970. Minnesota Program Budget Handbook: Toward Program Budgeting Through Activity Analysis, FY1976-1977. Instructions to Public Agencies in Minnesota Included Under the Federal Old Age and Survivors Insurance System, 1962, 1968. Guide to Central Services, 1966. Procedures Manual: To Obtain Services from Publications and General Services Division, 1977. Administrative Services Handbook, Spring 1996, 1998/1999. Division of Purchases Bulletin No. 1, November 7, 1939.

Rules and regulations covering requisitioning and purchasing procedure.

Purchasing Procedures, ca. 1953. Division of Procurement Manual Bulletin No. 7-206: Authority for Local Purchase and General Purchasing Procedures, July 1979. Division of Procurement Manual Bulletin No. 7-207: Expanded Local Purchase and General Purchasing Procedures, July 1982. Quality Control and Inspection Manual, May 1, 1975. Manual of Standard Operating Procedures, Division of Procurement, May 1966. Procedural Guide for Plan Review, 1974. Handbook of Services, 1985. Miscellaneous publications 120.A.4.1B Catalog of State Facilities Available for Use by State Departments and Agencies, November 1977; September 1983. State employee classification: Classes, Grades, and Titles of State Employees with Class Specifications, January 1935. 1 volume. Salary Scales for State Employees, January 1935.

As classified by the Commission of Administration and Finance; Proposed and Recommended in the Biennial Budget.

State Financial Summary, April 1, 1939, May 1, 1939. Fiscal Facts About Minnesota State Government, 1948-1971.

1948, 1949, 1951, 1953, 1955, 1957, 1959, 1961, 1969, 1971.

Comments on Minnesota's Income and Expenditures, FY1943-1944. State Register: Finding Aids Manual, Volume 2, Nos. 1-52, July 11, 1977-July 3, 1978. State Register: Procedures Manual, October 1986. Architectural and Engineering Division 120.A.4.2F Procedure Information for Consulting Architects and Engineers, ca. 1960. Construction Projects Status Reports, February 1978-December 1982.

Incomplete.

Remodeling of Governor's Office Area...Capitol Building, [March-April 1980].

Project manual and blueline drawing.

Employee Assistance Program 120.A.4.2F Guidebook to the State Employee Assistance Program, October 1983. The State Employee Assistance Program: A Guide, February 1988. EAP Connection, 1989-Fall 2003.

Incomplete.

Referring Troubled Employees to the Employee Assistance Program, May 1990. Miscellaneous brochures. Energy Conservation Division 120.A.4.2F Annual Progress Report on the Energy Conservation Study for Existing State Owned Facilities, January 1982. Final Report, Energy Conservation in State Owned Buildings, January 18, 1983. Summary of Dollar Savings Resulted from Fiber Fuel Burning in State-Owned Buildings, October 9, 1987. Housing and Redevelopment 120.A.4.2F Summary of the Minnesota Municipal Housing and Redevelopment Act, as Amended, Revised August 1949. Office of Human Services 120.A.4.2F A Management Assessment of State Programs Serving Migrant Farm Laborers and their Families in Minnesota, 1974 Season, October 23, 1974. Advocacy/Ombudsman Study, October 1976. Delivery Systems in Local Government: Human Services Act Recommendations, December 1976. Economic Security and Health and Social Services: A Strategy for Change in State Government, Report and Executive Summary, December 1976. A Description of Human Services with Substate Service Areas, March 1977. Human Services Boards: The Latest Look, May 1977. Final Report, June 1977. Information Policy Council 120.A.4.2F 1987-1989 Biennial Budget Information Management Change Requests: A Review by the Information Policy Council, January 1987. Information Policy Office 120.A.4.2F Legislative and Executive Decision Making on Information Technology and the '90's: A Management Seminar, May 19, 1988. Information Architecture: Analysis, Vision, and Policy, September 7, 1988. Recommendations for Funding State Information Systems: FY1990-1991 Change Level Requests, January 1989. Preserving and Disposing Government Records, May 1989. Charting Your Course: Strategic Information Planning for the 90s, August 1989. Local Government Records Management Program, March 1991. Creating and Managing Information Resources for Minnesota State Government Organizations, December 1, 1994. Volume I: Document Directory, Creating and Managing Information Resources for Minnesota State Government Organizations, February 15, 1995. Annual Report: Progress Toward Implementing Informational Standards and Guidelines, January 1996. Volume II: Documents, Creating and Managing Information Resources for Minnesota State Government Organizations, June 1996. Telecommuting Program, July 1996. Telecommuting: Pilot Program Assessment, April 1997. Information Services Bureau 120.A.4.2F Security Review, Arthur Andersen & Co., April 1981. Managing the Information Services of Minnesota State Government, September 1983. Information Technologies Solutions Contract M-2635, AmeriData, December 1991. Intergovernmental Services Division: Miscellaneous reports. 1 folder. InterTechnologies Group 120.A.4.2F Report No. 1: 1989 Annual Report, Minnesota Geographic Integration Project, August 1989. Report No. 2: Inventory of Digital Data Collections, August 1989. Report No. 3: Recommended GIS Standards…Map Library, August 1989. Report No. 4: Minnesota Date Exchange Research Project, August 1989. STARS is Coming to Minnesota: An Issues Discussion Paper, October 1989. STARS is Coming to Minnesota: Part One: Background Report, December 1989. 120.A.1.8F STARS is Coming to Minnesota: Part Two: Background Report, Minnesota’s Telecommunications Networks, January 1991. Cost Services Management Study: Frameworks for Managing Information, June 1991. Management Services Division 120.A.1.8F Medicaid Cost Containment and Long-Term Care in Minnesota, December 1976. 2 volumes. Improving Management and Reducing Cost in Minnesota State Government: Management Services Division Work Organization, February 1977. Medicaid Cost Containment: Tabulation of 50-State Survey..., Spring 1977. Occupational Licensing Boards and Host Departments in Minnesota: Part II, August 31, 1977. Improving Public Access to State Services, November 1977. Improving Public Access to State Services in Minnesota, January 17, 1978. Management Analysis Division 120.A.1.8F Management Audit: Minnesota Veterans Homes, Department of Veterans Affairs, November 1980. A Report Describing the Process Whereby the Efforts of the Council on Black Minnesotans, the Council on Affairs of Spanish-Speaking People, the Council on the Economic Status of Women, the Council on the Handicapped, and the Indian Affairs Intertribal Board May be Coordinated and May Share Facilities and Staff, January 1981. Review of the Work Procedures of the Staff of the Minnesota Board of Medical Examiners, January 1981. Recommendations for the Improvement of the Dept. of Labor and Industry’s Worker’s Compensation Record-Keeping and Information System, January 1981. Report Describing the Process of the Treatment and Disposal of Confidential Material, June 1981. Management Study of the Minnesota Zoological Garden, July 1982. Reorganization Study of the Department of Commerce, September 1982. A Report Describing the Efforts of the Governor's Task Force to Reduce State Mandates on Local Governments, November 1982. Survey of Volunteer Utilization in State Agencies During FY81, March 1983. Management Study of the Regional and Subregional Structure of the Department of Natural Resources, January 1984. An Operational Analysis of the Dept. of Human Rights, January 24, 1984. Management Study of the Minnesota Public Utilities Commission, January 15, 1986. A Plan for Establishing a Citizen Suggestion System for Minnesota, February 1986. Hiring and Firing in State Government: Final Report and Recommendations, August 1986. STEP Program Report, with related miscellany, 1985-1986, September 1986. Q Sort Reaction Survey, Department of Trade and Economic Development, 1987. 2 volumes. Office of Health Facility Complaints Final Report, June 1987. Minnesota's STEP Program: A Guide for Managing Change, December 1987. Management Study of the Minnesota Veterans Homes, February 1988. Report to the Legislature on Policies and Costs of Leasing Space Versus Construction of New Buildings to House State Agencies, March 1988. Charitable Gambling Control Board Final Report, July 1, 1988. Report of the Task Force on Occupancy Standards for Family and Group Family Day Care Homes, December 1988. State Office Space: Options and Costs, December 30, 1988. Summary Report of the Non-Health Related Licensing Boards' Biennial Reports, December 15, 1978, August 12, 1987. Evaluation of the Purpose and Function of the Residential Program Management, Division of the Dept. of Human Services, August 1992. State Advisory Council on Mental Health: Strategic Planning, September 1992. Four-Bed Waiver Homes for Persons with Developmental Disabilities Bench Marking Study, July 1993. RTC Reform Project: Transportation Issues, August 1993. The Management Analysis Division, 1985-1994. Procurement Division 120.A.1.7B Annual Report to Legislature on Annual Report on Small Business Procurement Act, 1976-1980. Records Management Division 120.A.1.7B Basic Guide for Forms Design, undated. Guide to Forms Management Services, September 1977. Guide to Records Control Services, October 1977. Records Retention Training Aid, November 29, 1979. Micrographics Manual, 1980, September 1982, January 1986. Information Pursuit, 1985. State Records Center Users Guide, May 1985. General Records Retention Schedule for Townships, November 1985. General Records Retention Schedule for Cities, November 1985. State Strike Committee 120.A.1.7B State Strike Plan, May 1981, April 1983, March 1985. Office of Volunteer Services 120.A.1.7B Volunteers--The Best of Minnesota: A Report on the State of Volunteerism in Minnesota, 1987. Volunteers Move Minnesota: 1987 Public Hearings on Volunteerism, March 1988. MOV’s on the Move, Biennial Report, 1988-1990. Volunteerism Report, 2000. 911 Services 120.A.1.7B Basic Planning Data for 911 Implementation in Eighty Minnesota Counties, August 1975. 911 Planning in Minnesota, December 30, 1976. 911 Report to the Legislature, December 31, 1980. Minnesota State Publications 120.A.1.7B January-April 1960. 1961 – July 1965. 1966-1973. November 1975, November 1977. Minnesota State Documents Center Catalog, 2d edition, 1982, 1989. Minnesota Outdoors Catalog, 1983, 1991. General Publications

Arranged chronologically.

120.A.1.7B Classification of Appropriation Ledger Accounts, July 1, 1926. Brief Summary of Budgetary Practice in Minnesota State Government, July 1, 1936. Regulations Concerning State Employees, January 1, 1938. Handbook of Instructions…Biennial Budget, July 25, 1938. Meeting Wartime Demands for Birth Certifications, May 18, 1942. Services of Your State Government, June 1954. Proposal for Establishment of Electronic Data Processing Center for State of Minnesota, December 15, 1958. Report Concerning Execution of L. 1957, Chap. 929, Sec. 17, Subd. 10, to the 1959 Legislature, December 15, 1958. Directory and Guide to Agencies of Minnesota State Government, January 14, 1959.

Issued by DOA as supplement to 1959-1961 budget document.

The Minnesota Capitol, 1963. New Dimensions for Minnesota, 1963. An Over-View of Minnesota's State Government Together with Changes Made in Budget Requests for the 1967-1969 Biennium, [1967]. Instructions to Public Agencies in Minnesota…, January 1, 1968. Social Security Retirement Division Memorandum Nos. 9-7, December 26, 1968. Moving the Action Where the People Are: An Adult Consumer-Homemaking Program for Low-Income Families in Public Housing, ca. 1969-1970. A Report to the Governor on Some Legal Implications of the Authority of the Commissioner of Administration to Transfer Functions and Appropriations from One Department to Another, September 1, 1969. Feasibility Report on State Use Potential of Mechanics Arts High School, Trossen-Wright-Prokasky-Sullivan, 1970s. 120.A.1.6F Study of Facilities Requirements, Justice Building, State of Minnesota, SUA, 1970. Directory of Services for the Migrant and Seasonal Farm Worker, ca. 1975.

DOA Office of Migrant Affairs; in English and Spanish.

Standards and Guidelines, Printing and Publications, 1977. Request for Proposal: Fort Snelling Rehabilitation and Development of Officers Row, September 23, 1977. Implementing and Financing the State Building Code: Report and Recommendations to the Commissioner of Administration from the Commissioner's Legislative Report Committee, October 21, 1977. State Facilities Accessibility Survey Cost Estimates, January 1978. Fixed Asset Inventory Management: Users Manual, July 1, 1978. Commuter Van Program: Semi-annual reports, June 1978, July-December 1979. Minnesota State Facilities Master Planning Process: Executive Summary, March 3, 1980. Guide to Efficient Filing, Records Management Division, July 1980. Mechanic Arts High School Reuse Feasibility Study, Design Consortium, Inc., 1981. Study of Potential Energy Savings…State Capitol Building, June 1983. Minnesota State Agency Action Plans, 1984-1986. Effective Management of the Executive Branch of State Government: Balancing Efficiency and Equity: A Follow-up to Governor Perpich's 1984 State of the State Message by Sandra J. Hale, February 13, 1984.

With executive summary.

Governor’s Procurement Policy Team, Report on the Program to Designate Procurements for Socio-Economically Disadvantaged Vendors, March 3, 1984. Analysis of Acquisition and Usage of Convenience Copiers in the Capitol Complex and Vicinity, April 4, 1984. Combined Services Facility Program: Existing Inventory, October 1984. Combined Services Facility Program: Division Space Study, Wold Associates, Architects, [October 1984]. Design and Construction Series: Project Status Report, December 31, 1984. Public/Private Partnership: A New Focus, March 1, 1985. A Strategy for Funding and Managing DOA Activities, November 1986. Capitol Complex Childcare Study, 1988. Feasibility Study: Storm Shelters…Housing, January 1988. A Report on the Condition of Internal Auditing in Minnesota State Agencies, March 31, 1988. Soybean Oil-Based Ink Feasibility Study, September 1988. Enterprise Management: Integrating Business Planning with Current Management Controls, December 1988. Waste Reduction and Recycling…, January 1989. Worksite Child Care for State Employees: Report of the Child Care Policy Task Force, April 1989. Knowledge Systems Center, October 1989. Report of the Interagency Security Task Force, April 1990.

Joint report of DOA and Dept. of Public Safety.

Agency Overview, April 1990. A White Paper on the Data Privacy Activity, Donald A. Gemberling, June 13, 1990. Minnesota 1992 Federal Priorities, February 1992. State Resource Recovery Program FY 1993-1994, January 1995. Supporting Minnesota’s Information Infrastructure, June 1996. Digital Democracy, December 1996. Minnesota Year 2000 Project Progress Report, January 1999. Miscellaneous Pamphlets

All housed in 1 folder.

120.A.1.6F Minnesota Department of Administration and Your Property, undated. Relocation Assistance Information, undated. Horse Sense with a New Twist, undated. Directory of Services for the Migrant and Seasonal Farm Worker, Summer 1974. Excess Property Bulletin, August 1974. [Questions and Answers Regarding Fire Plan Maps], undated. Interviewing an Art!, undated. Serial Publications 120.C.2.8F Good Ideas Pay Off!, undated. For the Record, Volume I, Nos. 1 and 2, 1979; Volume II, Nos. 1 and 2, 1980. Friday Report, 1985-1991.

Scattered issues.

InFORMation, Bulletins Nos. 1-8, 1977-1979. Information Monthly, 1985-1990.

Incomplete.

Information Pursuit, Volume 1, Nos. 1-4; Volume 2, Nos. 1-2, 1986-1988. Information services/management newsletters, miscellaneous, undated. Inside Information, 1988-1991.

Incomplete.

Insight, Volume 1, Nos. 1-4, 6-10, November 1971-December 1972.

Information Systems newsletter.

Management Advisory Council Update, 1984-1987.

Incomplete.

Management Bulletin, Volume 1, Nos. 1, 4-6, 8, August 1976-April 1977. MNet News, December 1995, June 1996. Procurement News, 1963-1976.

Incomplete.

STEP newsletters, 1986-1989.

Miscellaneous titles.

Telecommunications Coordinators newsletter, 1979-1996.

Scattered issues.

Update: News and Information for DOA Personnel, 1983-1989.

Incomplete.

Capitol Improvements and Reports: Monthly Status Reports, August-December 1985. 2 folders. 120.C.2.9B Monthly Status Reports, 1986. Quarterly Status Reports, 1990-1995. 17 volumes. Bid Solicitation Announcements: 2000-2001. 6 folders. 120.C.2.10F 2002-2004. 5 folders.