gr00556.xml Human Services Department: State Operated Services: An Inventory of Its Records at the Minnesota Historical Society National Historical Publications and Records Commission. Minnesota Historical Society
St. Paul, MN.

Government Records

Finding aid encoded by Cheri Thies, March 2012. Finding aid written in English. July, November 2012. Additional material. OVERVIEW Minnesota Historical Society Minnesota. Department of Human Services. State Operated Services. Records. 1908-2011 (bulk 1980s-1990s). Materials in English. Records documenting the activities and organization of State Operated Services [SOS], the area of the Human Services Department that provides direct services to people with disabilities. 49.15 cubic feet (60 boxes and 1 partial box). See Detailed Description for shelf locations. SCOPE AND CONTENTS

The files include meeting files of the executive committee (1992-1998), institutional review board (1995-2001), clinical cabinet (2001-2003), and medical policy commission (1996-1998); institutional review board research proposals (1991-2005); state hospital (1962-1982) and tuberculosis patient (1959-1976) census; correspondence of SOS Director Frances Bly (1995-1998); aggregated patient (circa 1920s-circa 1990s)and deceased patient (circa 1910s-circa 1980s) index cards from various state hospitals; and a variety of files detailing populations and staffing at the state's institutions.

Also regional treatment centers files that include correspondence, governing board meeting files, and a variety of materials detailing administration and programs at the Ah-Gwah-Ching, Anoka-Metro, Brainerd, Cambridge, Faribault, Fergus Falls, Moose Lake, St. Peter, and Willmar centers, Hastings State Hospital, and North Network East State facility (1908-2008) and various published records and reports created or collected by the SOS (1988-2007).

 ARRANGEMENT

These documents are organized into the following sections:

Minutes and Agenda Packets Subject Files Aggregated Patient Index Cards Deceased Patient Index Cards Regional Treatment Center Files Published Records and Reports CATALOG HEADINGS

This collection is indexed under the following headings in the catalog of the Minnesota Historical Society. Researchers desiring materials about related topics should search the catalog using these headings.

Topics: Developmentally disabled -- Institutional care -- Minnesota -- Research. Human services -- Minnesota. People with mental disabilities -- Institutional care -- Minnesota -- Research. Public institutions -- Minnesota -- Census. Public institutions -- Minnesota -- Officials and employees. Public welfare -- Minnesota. State hospitals -- Minnesota. Tuberculosis -- Hospitals -- Minnesota -- Census. Persons: Bly, Francis. Organizations: Ah-Gwah-Ching Center. Anoka-Metro Regional Treatment Center. Brainerd Regional Human Services Center. Cambridge Regional Human Services Center. Faribault Regional Center. Fergus Falls Regional Treatment Center (Fergus Falls, Minn.). Hastings State Hospital. Moose Lake Regional Treatment Center. North Network East (Eveleth, Minn.). St. Peter Regional Treatment Center. Willmar Regional Treatment Center. ADMINISTRATIVE INFORMATION Access Restrictions:

Some of these records contain private data and are closed for 50 years from date of creation. The restricted records are noted in the Detailed Description section of the finding aid. Researchers may apply to use these records in accordance with the State Archives access statement.

 Preferred Citation:

[Indicate the cited item and/or series here]. Minnesota. Dept. of Human Services. State Operated Services. Records. Minnesota Historical Society.

See the Chicago Manual of Style for additional examples.

Accession Information:

Accession numbers: 2009-4; 2008-2;8 2011-48; 2012-49; 2012-51; 2012-58; 2013-1; 2013-4; 2013-21

 Processing Information:

Processing and cataloging of this collection was supported with a Basic Project grant awarded by the National Historical Publications and Records Commission (NHPRC).

Catalog ID number: 006776241

 DETAILED DESCRIPTION Minutes and agenda packets 116.I.3.5B Executive Committee, Regional Treatment Centers, 1992-1999. 1992-September 1999. 116.I.3.6F September-December 1999. 2 folders. Clinical Cabinet, 2001-2003. 2 folders. Medical Policy Commission, 1996-1998. 17 folders.

Includes Medical Director’s meetings.

 Institutional Review Board meeting files, 1995-2001. 2 folders. Institutional Review Board research proposals, 1991-2005.

Includes the research calendar for 1996 and 1997. Research proposals include such topics as chemical dependency and alcohol abuse, personality disorders, student surveys, educations needs assessment, Medicaid and MinnesotaCare recipients survey, welfare reform, strengthening families, fetal alcohol, Native Americans, HIV, and child neglect.

2 folders. 116.I.3.7B 38 folders. 116.I.3.8F 27 folders. Statewide Medical Executive Committee, 2007-2010. Subject files 116.I.3.8F Budget page summary material, April 22, 1989. Biennial Budget Change Request, 1990-1991. 116.I.2.3B Carling, Paul: Memorandum Advocating the Vermont System of Mental Health Service, 1987-1990. 116.I.3.8F Clients’ Rights, Revised February 1988, November 1989. 2 items in 1 folder. Correspondence, Frances Bly, Director of State Operated Services, 1995-1998. Development of Minnesota Public Welfare, 1849-1973, compiled 1974. 116.I.4.11B Developmental Disabilities Memorandum from Bob Baird, Deputy Assistant Commissioner, and Dwight Maxi, Residential Program Manager, 1989-1990. 2 folders. Executive Order Nos. 85-17, 97-16, 1986, 1989.

Regarding renaming of state hospitals; providing for department appointment authority.

 116.I.3.8F History of Closure of Hospitals and Portions of Hospitals, circa 1977. Institutions for Mentally Retarded Population Movements, July 1960-June 1970. Joint Commission on Accreditation of Healthcare Organizations [JCAHO], 2002-2011. 7 folders.

Includes final report, performance reports, preparedness meeting and satety/infection control committee minutes, and a 2005 survey.

Monthly Population Report, 1987-1990. Monthly Staffing Reports by Hospital, 1988-1990. 116.I.4.11B Negotiating Committee Memorandum, 1989. 116.I.3.8F Persons Under Supervision of Retardation Services Division, September 1971-June 1976.

Statistics only.

116.I.4.11B Psychopathic Personalities Program, 1987-1992. 116.I.3.8F Rating of States Survey, 1990. 116.I.3.9B Resident Population by Type of Care, July 1960-June 1976. 2 folders. 116.I.4.11B RTC/NH [Regional Treatment Center/Nursing Home] Programs and Operations, March 1991. Rules 34, 36, 43, 53, circa 1989-1992.

Regarding psychotropic medication use, licensing process, outpatient programs, and payment rates for intermediate care facilities.

116.I.3.9B Seniority Roster, Bargaining Unit Employees, 1977. Staffing Status Reports, 1988-1993. State Hospital Census, 1962-1982.

Includes Minnesota State Program for the Mentally Retarded Statistical Report, Monthly Statistical Reports, and Population Movement.

1962-1972. 9 folders. 116.I.2.3B 1973-1982. 8 folders. State Nursing Home Census, 1962-1976. A Summary of Conditions in Minnesota State Hospitals for the Mentally Ill, A Report to Governor Luther W. Youngdahl, circa 1947. Tuberculosis Patient Census, 1959-1976. 2 folders. Welsch Consent Decree Proceedings, 1980-1982. 2 folders. Aggregated Patient Index Cards, circa 1920s-circa 1990s

RESTRICTED.

Aggregated patient index cards from various state hospitals; information includes name, DPW [Department of Public Welfare] number, birth date, birth place, county of commitment, county of residence, occupation, hospital, hospital case number, social security number, admittance history. Patients may have multiple cards.

Arranged alphabetically by last name.

129.F.14.7B-1 Aab-Annea. 129.F.14.7B-2 Annen-Beckef. 129.F.14.8F-1 Beckel-Blood. 129.F.14.8F-2 Bloom-Brown, L. 129.F.15.1B-1 Brown, M.-Cart. 129.F.15.1B-2 Casa-Corne. 129.F.15.2F-1 Cornf-Dever. 129.F.15.2F-2 Devet-Ella. 129.F.15.3B-1 Elle-Flah. 129.F.15.3B-2 Flai-Gilbert. 129.F.15.4F-1 Gilberts-Haar. 129.F.15.4F-2 Haas-Haug. 129.F.15.5B-1 Hauga-Hoffl. 129.F.15.5B-2 Hoffm-Jacobse. 129.F.15.6F-1 Jacobsm-Johnson, R. 129.F.15.6F-2 Johnson, S.-Kilj. 129.F.15.7B-1 Kilk-Kroli. 129.F.15.7B-2 Kroll-Lea. 129.F.15.8F-1 Leb-Lund, G. 129.F.15.8F-2 Lund H.-Ma. 129.F.16.1B-1 McA-Millm. 129.F.16.1B-2 Milln-Nelse. 129.F.16.2F-1 Nelso-Oby. 129.F.16.2F-2 Oca-Paulso. 129.F.16.3B-1 Paulsr-Pon. 129.F.16.3B-2 Poo-Rich. 129.F.16.4F-1 Rici-Sad. 129.F.16.4F-2 Sae-Schwan. 129.F.16.5B-1 Schwap-Smith, D. 129.F.16.5B-2 Smith, E-Stoc. 129.F.16.6F-1 Stod-Thol. 129.F.16.6F-2 Thom-Vanc. 129.F.16.7B-1 Vand-Web. 129.F.16.7B-2 Wec-Witte. 129.F.13.8F-2 Wittf-Zyw. Deceased Patient Index Cards, circa 1910s-circa 1980s

RESTRICTED.

Record of deceased patients from various State Hospitals; information may include name, DPW [Department of Public Welfare] number or MR [Medical Record?] number, birthdate, county of commitment, county of residence, date admitted, hospital, hospital case number, social security number, and date of death. Some are marked: death case destroyed.

Arranged alphabetically by last name.

129.F.12.8F-1 Aab-Biz. 129.F.12.8F-2 Bja-Cook. 129.F.13.1B-1 Cool-Ferge. 129.F.13.1B-2 Fergu-Hah. 129.F.13.2F-1 Hai-Iva. 129.F.13.2F-2 Ive-Kopl. 129.F.13.3B-1 Kopo-Magn. 129.F.13.3B-2 Magu-Nav. 129.F.13.4F-1 Nea-Peterson, K. 129.F.13.4F-2 Peterson, L.-Sche. 129.F.13.5B-1 Schi-Tay. 129.F.13.5B-2 Tea-Zyl. Regional treatment centers files

Arranged alphabetically by regional treatment center.

Ah-Gwah-Ching Center: 116.I.2.3B Child Care Center, 1991. Correspondence, 1984-1989. 2 folders.

Mainly regarding facility visitations, violations, and accreditation.

Governing Board minutes/agenda packets, 1995-1999. 5 folders. Record book, 1908-2008. 1 volume.

Includes records destroyed, records archived, records retained, and x-ray film disposed of.

Records destruction reports, 1978, 1988-2008. 2 folders. Records destruction and records archived reports, 1989-2003. 116.I.3.10F 75th Diamond Jubilee, September 5, 1982. Six Month Review, July-December 1992, January 1993. Anoka-Metro Regional Treatment Center: 116.I.3.10F By-laws, undated, 1996. Consultant’s Report, January 1989, September-November 1991. Correspondence, 1985-1996. 10 folders.

Mainly regarding facility visitations, violations, and accreditation.

Governing Board minutes/agenda packets, 1988-1999. 1989-1991, 1994-1998. 10 folders. 116.I.3.11B 1999. 2 folders. History, From Asylum to Treatment Center, 1899-1999, Compiled in 1999. Interim Report-Medication Administration Records, June 30, 1991. Projects, 1991. A Report to the Community, 1993-1994. Residential Program Management Division agenda packet, November 1989. Brainerd Regional Human Services Center: 116.I.4.11B Appraisal Verification Report, as of June 30, 1977. 116.I.3.11B Consultant’s Report, February 1989, October-November 1991. Correspondence, 1984-1999. 14 folders.

Mainly regarding facility visitations, violations, and accreditation.

Governing Board minutes/agenda packets, 1994-1999. 1994-1998. 6 folders. 116.I.3.12F 1998-1999. 3 folders. Minnesota Quality Award Application of Brainerd Regional Human Services Center as a Government Category Pilot, April 25, 1994. Progress Report to JCAHO [Joint Commission on Accreditation of Healthcare Organizations], September 17, 1990, April 16, 1991. 3 folders. Report to the Governing Board, 1996. Timberland Adolescent and Children’s Program, 1986-1999. 116.I.4.11B Timberland Adult Program, 2003-2004. 2 folders. Cambridge Regional Human Services Center: 116.I.3.12F Admissions, 1990. Advisory Board, 1985-1987. Capitol Issues, 1985-1989. Correspondence, 1985-1997. 7 folders.

Mainly regarding facility visitations, violations, and accreditation.

Governing Board minutes/agenda packets, 1990, 1994-1999. 7 folders. Licensing, 1987-1989. Look Behind, Audit Staff Responses, 1985. Newsletter, 1991. Recruitment Advisory Committee Report, 1984. Visitor pamphlet, 1974-1975. Faribault Regional Center: 116.I.3.13B Administrative Report, July 1-September 30, 1994. Admission/discharge record, 1928-2001. 1 volume. Correspondence, 1985-1999. 8 folders.

Mainly regarding facility visitations, violations, and accreditation.

Governing Board minutes/agenda packets, 1994-1997. 4 folders. Medical Staff By-Laws, 1996. Reorganization Plan, 1985-1999. Fergus Falls Regional Treatment Center: 116.I.3.13B Census record, 1987-2001. 1 volume. Consultant’s Report, February 1989, September-November 1991. Correspondence, 1985-1997. 6 folders.

Mainly regarding facility visitations, violations, and accreditation.

Executive Staff minutes, 1992-1993. 116.I.3.14F Governing Board minutes/agenda packets, 1994-1999. 10 folders. Regional Treatment Center Coalition, Position Paper, Need for Skilled Nursing Facility, Fergus Falls/Otter Tail County, April 1991. Report for Fiscal Years, 1988-1989-1990; Fergus Falls Regional Treatment Center, November 1990. 2 items in 1 folder. Hastings State Hospital: 116.I.3.14F Closure of Hospital, 1961-1978.

Includes correspondence, newspaper clippings, bulletins, and brochures.

Moose Lake Regional Treatment Center: 116.I.3.14F Consultant’s Report, January 1989, October-November 1991. Correspondence, 1982-1997. 6 folders.

Mainly regarding facility visitations, violations, and accreditation.

Governing Board minutes/agenda packets, 1994-1999. 5 folders. History of Moose Lake Regional Treatment Center, Covering 1938-1988, compiled circa 1995. 116.I.4.11B Utilization Review Committee Operations Manual, 1992. 2 folders. Northern Network East: 116.I.2.4F Patient Register, June 2001-2002. 1 volume.

RESTRICTED

Closed hospital located in Eveleth, Minnesota; includes name, address, admittance and discharge dates, provisional diagnosis, and room or ward.

Rochester Regional Treatment Center: 116.I.4.11B Appraisal Verification Report, June 30, 1977. Saint Peter Regional Treatment Center: 116.I.3.14F Annual Accident Evaluation, 1994. Annual Statistical Report, Fiscal Year 1994, 1995, 1996. 116.I.4.10F Consultant’s Report, February 1989, September-November 1991. Correspondence, 1985-1997. 6 folders.

Mainly regarding facility visitations, violations, and accreditation.

Governing Board minutes/agenda packets, 1989, 1994-2000. 7 folders. Medical Staff By-Laws, March 1996. Residential Remodeling Projects, 1991. Strategic Plan, Operation Plan and Tracking Forms, 1996-1997, July 1, 1996. This Great Charity, Minnesota’s First Mental Hospital at St. Peter, Minnesota, 1866-1991, 1991.

By William D. Erickson.

Willmar Regional Treatment Center: 116.I.4.10F Adolescent Treatment Unit, 1985-1991. Consultant’s Report, February 1989, September-November 1991. Correspondence, 1985-1997, 2001. 6 folders.

Mainly regarding facility visitations, violations, and accreditation.

116.I.4.11B Governing Board minutes/agenda packets, 1994-1999. 11 folders. Program Plan, 8 August 1990. Program Plan and Annual Review, October 31, 1991. Report to the Region, 1990, 1991, 1993. Moose Lake/St. Peter State Offender Program: 116.I.2.4F Index cards, circa 1990s-2007.

RESTRICTED

Combined alphabetical set of index cards from both programs; include name, admission and discharge dates, religion, social security number, birth date, and county of residence.

Published Records and Reports

Arranged chronologically.

116.I.2.3B Hastings State Hospital: Hastings State Hospital Closure, Final Report, June 13, 1978. Laundry Committee: An Executive Overview of the Department of Human Services Laundry Committee, 1975-1987, February 1988. General Support Staffing: A Report on Current and Recommended Staff Patterns for the General Support Departments at Minnesota's Eight Regional Treatment Centers, August 11, 1988. Funding the Purchase of Drugs and Hospital/Medical Supplies for Department of Human Services Facilities, April 9, 1990. Laundry Committee: Annual Report and Recommendations for Fiscal Year 1989, August 1990. Brainerd Regional Human Services Center: Brainerd Regional Laundry Proposed Expansion Plans; Executive Summary, October 1990. 2 items in 1 folder. General Support Staffing Standards: Reviewed and Updated in 1990 for the General Support Departments at Minnesota's Eight Regional Treatment Centers, November 8, 1990. Laundry Committee: Annual Report and Recommendations for Fiscal Year 1990, circa 1991. Ways to Improve Discharge Coordination: A Survey of Counties and Regional Treatment Centers, June 1991. Residential Program Management Division: Applied Technologies for Human Services, An Interim Report on Two Applied Research and Demonstration Partnership Projects, June 30, 1991. Residential Program Management Division: Nursing Home Beds Briefing Paper; Security Beds Briefing Paper, July 15, 1991. 2 items in 1 folder. Exploring the Role of Coordination Technologies as Mechanisms for Managing a Dispersed Work Force within RPMD [Residential Program Management Division] and the RTCs [Regional Treatment Centers], September 1991. Services to Minnesotans with Developmental Disabilities, 1992-1993. State Operated Plan for Nursing Services, 2007.