gr00569.xml Arts Board: An Inventory of Its Administrative Files at the Minnesota Historical Society National Historical Publications and Records Commission. Minnesota Historical Society

St. Paul, MN.

Government Records

Finding aid encoded by Cheri Thies and Alex Kent, May 2012. Finding aid written in English. OVERVIEW Minnesota Historical Society Minnesota State Arts Board. Administrative files. 1903-2005. Materials in English. Reports, correspondence and other records documenting the administration of the board and its predecessors, the state art commission and society. 10.0 cubic feet (10 boxes). See Detailed Description for shelf locations. SCOPE AND CONTENTS

The records include constitution and bylaws; minutes and agendas, including those of its Executive Committee; day files of the executive director, assistant director, special assistant to the director, special project coordinator, and public information officer; press releases; correspondence of the director and public information officer; newsletters, including MSAC News, MSAB News, The Arts Board, Board Bulletin, and Arts Board News; program brochures and information files; general subject files; touring directory; rules and promulgation files; grant statistics; and miscellaneous reports.

CATALOG HEADINGS

This collection is indexed under the following headings in the catalog of the Minnesota Historical Society. Researchers desiring materials about related topics should search the catalog using these headings.

Topics: Art commissions -- Minnesota. Arts -- Minnesota -- Societies, etc. Arts -- Minnesota. Organizations: Minnesota State Art Commission. Minnesota State Art Society. Minnesota State Art Society. -- MSAC news. Minnesota State Arts Board. -- Arts board news. Minnesota State Arts Board. -- Board bulletin. Minnesota State Arts Board. -- MSAB news. Minnesota State Arts Board. -- The arts board. Minnesota State Arts Council. Document Types: Annual reports. Brochures. Newsletters. Press releases. Statistics. ADMINISTRATIVE INFORMATION Preferred Citation:

[Indicate the cited item and/or series here]. Minnesota State Arts Board. Administrative Files. Minnesota Historical Society.

See the Chicago Manual of Style for additional examples.

Provenance:

Minutes (1966-1976) and assorted published histories of the arts council/board were accidentally destroyed at the State Records Center in January, 1984. The 1967-1976 minutes included in these records represent a set pieced together from various sources. Their completeness is questionable and they do not include the records of the initial meetings of 1966.

Accession Information:

Accession numbers: 256; 982-141; 982-144; 983-35; 983-49; 984-151; 987-87; 988-99; 988-203; 989-57; 990-114; 990-173; 992-108; 993-166; 994-61; 995-104; 997-5

Processing Information:

Processing and cataloging of this collection was supported with a Basic Project grant awarded by the National Historical Publications and Records Commission (NHPRC).

Catalog ID number: 001712278

DETAILED DESCRIPTION 114.A.13.5B State Art Society records, 1903-1969: Histories, undated, 1961. President's and treasurer's annual reports, 1904-1917. Correspondence and related materials, 1903, 1946-1962. 2 folders. Published materials, 1903, 1913-1914, 1923-1925, 1949, 1951.

Includes several issues of the Bulletin, 1923-1925, 1949, and Minnesota Art, 1949.

Financial statements, 1950-1951. Art schools, 1948-1950. Board of directors photos, undated. Printed articles, 1948, 1969. Scrapbook, 1905-1914.

Photocopied and dismantled in 1990; clippings from newspapers throughout the state relating to the Society and art in general.

Specifications for a Model Farm House, circa 1914.

By Hewitt and Brown architects; submitted for competition held under auspices of Minnesota State Art Commission.

Miscellaneous reports, 1966-1976. 15 items in 1 folder: Minutes, Arts Council Conference, September 9, 1966. Grants-in-Aid awarded by Council, Fiscal Year 1967. Minnesota State Arts Council, 1967-1968. Memo to Senator William Dosland regarding biennial budget, 1967-1969, April 27, 1967. Awards, 1969. Exhibitions, March-June 1969. Financial Report on Minnesota State Arts Council Program, July 1, 1969-June 30, 1970. Budget, Fiscal Year 1971-1972, January 11, 1971. Awards, 1973. Architecture is Environmental Art, February 12, 1973. Statements of revenue and expenditures, 1974-1975. 2 items. Report of Review of Accounting Procedures…, 1974. Report…Senate Finance Committee staff, March 11, 1975. Report of State-wide Planning Committee…, October 1976. The Development and Function of a Regional Arts Program, October 1976. Arts Board background material, 1985-circa 1988. Board minutes and agendas, 1967-1988:

Includes minutes of the Arts Board Executive Committee. The Arts Council became known as the Arts Board around 1975.

1967-1979. 15 folders. 114.A.13.6F 1980-October 1984. 47 folders. 115.B.15.11B November 1984-September 1988. 33 folders.

Missing June 1988.

Policy and Planning Committee, March 1986-June 1989. 16 folders. Legislative and Advocacy Committee, 1986. 6 folders. 115.B.15.12F MSAB/Regional Committee, 1984-1985. 5 folders. Miscellaneous committees, 1982-1989: Mission Statement Committee, 1982. Panel Screening Committee, 1986-1989. Planning Committee, 1983-1985. 2 folders. Public Affairs Committee, 1982-1983. Correspondence: Director's, 1977-1978. Director’s correspondence, Sam Grabarski: 1984-1991. 12 folders. 114.A.13.7B 1991. 4 folders. Correspondence: Public Information Officer's, 1983-1990. Staff day files, Fiscal Year 1979-Fiscal Year 1984: Executive director's files, Fiscal Year 1979-Fiscal Year 1984:

Includes correspondence and memoranda.

Fiscal Year 1979-Fiscal Year 1980. 5 folders. 114.A.13.8F Fiscal Year 1981-Fiscal Year 1984. 16 folders. Assistant director (Olson) files, Fiscal Year 1980-Fiscal Year 1981. 2 folders. Special assistant to director files, Fiscal Year 1982-Fiscal Year 1984. Assistant director’s correspondence, 1986-1991. 4 folders.

Missing 1987-1988.

103.C.5.9B Special project coordinator files, Fiscal Year 1980-Fiscal Year 1981. Public information officer files, Fiscal Year 1981-Fiscal Year 1982. 2 folders. Press releases, 1977-Fiscal Year 1998. 25 folders. Newsletters, 1975-2005. 11 folders. MSAC Art News, Volume 1, Nos. 1-2, 1975. Minnesota Literature Newsletter, 1974-1980.

Published by the Minnesota Arts Board Literature Panel.

MSAB News, Volume 1, Nos. 4-8; Volume 2, No. 5, 1976-1977. The Arts Board, 1977-1981.

Quarterly newsletter; Volume 3, Nos. 1-5; Volume 4, Nos. 1-2, 4; Volume 5, Nos. 1-2.

Special Edition Newsletter, 1982, 1983.

Regarding arts and public affairs.

Board Bulletin, 1978-1979.

Monthly bulletin of Board activities.

Arts Board News, 1984, 1986-2005:

Quarterly newsletter.

1984, 1986-1988. 4 folders. 103.C.5.10F 1999-2005. 2 folders. Program brochures, 1975-1988: Touring brochure, 1975-1976. Sponsor brochure, Fiscal Year 1979. Slide show and agency brochure, Fiscal Year 1980. Regional arts council brochure, Fiscal Year 1981. Information brochure, March 1988. Program information, 1976-1997:

Publications containing information for applicants on rules, regulations, and procedures; describes the Board’s programs for general operation support, production assistance, individual artists, and sponsorships, and for special programs. Also grant application forms and instructions and artists roster.

Guide to programs: Part one: Organizations, Fiscal Year 1978. Program information, Fiscal Year 1977-Fiscal Year 1980. 2 folders. Program information for organizations, Fiscal Year 1980. Individual artist program information, Fiscal Year 1981. Regional program information, Fiscal Year 1981. General operating support program information, Fiscal Year 1981. Sponsor program information, Fiscal Year 1981. AIE pilot program, Fiscal Year 1982. General support program information, Fiscal Year 1982-1983. Individual artist program information, Fiscal Year 1982-1983. Production assistance information, Fiscal Year 1981. Regional program information, Fiscal Year 1982-1983. Sponsor program information, Fiscal Year 1982-1983. Program information, undated, 1982-1983, 1985-1986.

For various programs.

Program grant applications, 1984-1990.

Blank forms for various programs.

Series presenter program, 1990-1991. Artist in education program, 1988-1992. Minnesota Percent for Art in Public Places, 1988-1990. Operating support program grant education, Fiscal Year 1990-Fiscal Year 1991. Artist assistance program, 1989-Fiscal Year 1992. Folk arts program, 1989-1997. Minnesota touring arts program, 1990. Program background materials, 1989-1990. Folk artist at State Fair, 1989-1990. Application for Artists, Fiscal Year 1993-Fiscal Year 1997. Touring directory, 1979-1981. 3 folders.

Handbook of Minnesota arts organizations on tour.

Minnesota artists directory, 1981. Artists in Education: Roster of artists, 1985-1987, 1990-1991. 2 folders. Basic Guide to Grants for Minnesota Artists, 1986-1987, 1989. Grant handbook, 1988-1989. Guide to galleries and exhibition spaces, Local Arts Assistance workbook, July 1976. Program guidelines, Fiscal Year 1977. General subject files, 1966-1993: Annual report file, Fiscal Year 1981. Applications to MSAC, Fiscal Year 1966. Art loan project, Senators Durenburger/Boschwitz, 1980. Artist in education, 1977-1985. 3 folders. Artist in education consultants, Arts and energy committee, Fiscal Year 1981. Board consideration of three proposals, May 24, 1972. Catholic League proposal and results, 1983. COMPAS, 1979-1989. 106.I.14.5B Conferences, Fiscal Year 1989-Fiscal Year 1988. ESAA special arts projects, 1975-1976. ESAA reports, 1975-1976. ESAA/OE reports, 1975-1976. ESAA proposal, 1976-1977. Film video program, 1979-1981. Grant application reference guide, Fiscal Year 1972-Fiscal Year 1982. Interagency governmental relations committee, circa 1983. Legislative support materials, 1979-1983. McKnight evaluation, Fiscal Year 1983. Mid-States arts conference, Fiscal Year 1968. Minnesota Alliance of Arts in Education, 1974-1990. 8 folders. Minnesota Center for Arts Education, undated, 1993. Minnesota literature newsletter, Fiscal Year 1980-1981. Minnesota School and Resource Center for the Arts, 1986-1991. Miscellaneous music correspondence prior to Fiscal Year 1974. Miscellaneous records, 1968-1978. National Conference of State Legislatures meeting, 1983. NEA, Fiscal Year 1986. NEA summary of state applications, 1966-1969. Network ticket project, 1983. Panza Project, 1987-1988. 114.A.13.4F Proposed rule change, 1983. Gretchen Quie tour, Fiscal Year 1980. 2 folders. Southwest Minnesota Arts and Humanities Council, 1974-1977. Sponsor conference, Fiscal Year 1981. Tourism and the arts, circa 1983. Tourism Inter-Agency Task Force, circa 1983. Tourism advisory committee, circa 1984. Twin Cities Service Organizations for the Arts, June 1976. Proposed program information and rules and regulations, Fiscal Year 1979. 1 volume. Rules promulgation files, 1976-1979. 6 folders.

Includes interoffice memos, correspondence with local arts councils and other groups, hearing examiner’s report, statement of need and other legal instruments, adopted rules, program information, and testimony.

Grant statistics, 1966-Fiscal Year 1978: Grant and check letters, circa 1966. NEA grants to Minnesota, 1966-1975. Grants list, Fiscal Year 1967. October grant information, 1976. Budgets, Fiscal Year 1976. Summary (probably a partial listing) of grant requests and board funding in Fiscal Year 1977. Summary of grants programs, Fiscal Year 1977. Grant statistics, Fiscal Year 1977. Applications returned: lack of funds, Fiscal Year 1977. Total regional request figures, Fiscal Year 1978. Worksheets for regional report, 1979. Statistics, 1978. Grants/budget reports, Fiscal Year 1978. Grant file, Fiscal Year 1978.