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State Historic Preservation Office

Historic Recognition Grant Program

Historic Recognition Grant Program

General Information

The Historic Recognition Grants Program from the State's Arts and Cultural Heritage Fund will support history-related projects with a focus on commemoration of Minnesota's role in the American Civil War.

Purpose: A competitive grants program that preserves, recognizes, and promotes the historic legacy of Minnesota, with a focus on commemoration of Minnesotaís role in the American Civil War.

Availability of Funding: One-time availability in the Winter 2016 Grant Cycle.

Grant Range: The maximum is $100,000.

Match Requirement: A funding match is not required. Match, however, is always encouraged; in fact, it is listed as an additional criterion for evaluating grant applications.

Eligible Applicants: Nonprofit 501(c)(3) organizations, state and local government units, Federally-recognized tribes, or educational institutions

Eligible Projects Categories: Projects must preserve, recognize, and promote the historic legacy of Minnesota, with a focus on commemoration of Minnesotaís role in the American Civil War.

  • Collections Care and Management
  • Interpretive Programs, Public Education, Publication
  • Heritage Tourism
  • National Register & Local Designation
  • Historic Preservation Planning
  • Historic Preservation Survey, Inventory, & Evaluation

Project Priorities: The applicant needs to demonstrate a long-term, enduring benefit to at least one of the following priorities delineated by the Governorís Civil War Commemoration Task Force:

  • Explore reconciliation efforts concerning the US-Dakota War of 1862 to explore this period from multiple points of view.
  • Inform and inspire the next generation of teachers, scholars, students, and reenactors.
  • Preservation of existing Civil War statues and monuments dedicated to units, regiments, or other groups and located throughout the state in public squares, parks, cemeteries, schools, courthouses, and other popular gathering spots.

Deadlines

There are two deadlines: pre-application and final application. Pre-applications are required. A pre-application is a draft application using the Historic Recognition Grants Program form. It is critical that you complete the application as thoroughly as possible. The more specific you are in the pre-application, the better the advice from subject experts will be and the better able you will be to prepare a solid final application. In addition, you should also include the required attachments for the type of project you are submitting so they can be reviewed as well.

Final applications will not be accepted from applicants who did not participate in the pre-application phase.

Dates for the fiscal year 2016 grant cycle are:

  • Pre-applications (required): January 15, 2016
  • Final Applications: March 4, 2016
  • Grants Review Committee Meeting: April 21, 2016
  • Anticipated project start date: July 1, 2016

Applications must be submitted no later than midnight on the date indicated to be eligible for consideration. Applications are accessible through the Minnesota Historical Societyís on-line grants portal.

Application Materials

Historic Recognition Program Grants Manual

The Historic Recognition Program Grants manual provides information about the Historic Recognition Grants Program, funded by the Clean Water, Land and Legacy Amendment to the Minnesota Constitution. The programís goals are to preserve, recognize, and promote the historic legacy of Minnesota, with a focus on commemoration of Minnesotaís role in the American Civil War. Use the manual to help you prepare your grant application. The manual also summarizes the requirements for administering grant projects.

On-Line Application

All the application materials can be found on the Grants Portal. To ensure that your application addresses all the factors relevant to your project and contains all the required information, please refer to the grants manual.

The portal provides access to everything you'll need in administering a grant from the Minnesota Historical Society, from the pre-application stage through reporting on the completion of a project. Here you will be able to track where an application is in the review process as well as have access to information about previous grants you have received. The portal allows you to save your work on an application and come back to finish it later.

NOTE ON USING THE GRANT PORTAL FOR THE FIRST TIME

Go to the Grants Portal and click on "Create an account now" Complete and submit the form. Within two business days, the Grants Office reviews your request for an account you will receive an email either approving or rejecting your request, or requesting clarification of or additional information. If approved, you will receive a username (your email) and a randomly-created password to access the grants portal. Save the login information in a safe place. Once registered, you will be able to log in and complete the application.

Please allow sufficient time to activate an account and to draft an application for submittal. We recommend requesting an account no later than two weeks prior to the pre-application deadline.

Previous grantees, who have an active account, can log in to access the application

Review Criteria

The Historic Recognition Grants Program is a competitive process involving application review by Grants Office staff, peer reviewers, the Grant Review Committee (GRC), and the Minnesota Historical Societyís Executive Council.

The review criteria are drawn from Minnesota Statutes, language in the appropriation, and sound practices in administering grant programs with public funds. In addition, Grants Office staff Governor's Civil War Commemorative Task Force to determine project priorities.

The applicant needs to demonstrate a long-term, enduring benefit to at least one of the following priorities delineated by the Governorís Civil War Commemoration Task Force:

  • Explore reconciliation efforts concerning the US-Dakota War of 1862 to explore this period from multiple points of view,
  • Inform and inspire the next generation of teachers, scholars, students, and reenactors, and/or
  • Preservation of existing Civil War statues and monuments dedicated to units, regiments, or other groups and located throughout the state in public squares, parks, cemeteries, schools, courthouses, and other popular gathering spots.

Evaluation of grant applications is based on whether the proposal:

  • Is complete
  • Meets eligibility requirements
  • Is a project
  • Supplements, not substitutes for, traditional funding sources
  • Follows appropriate professional standards
  • Fills a demonstrated need
  • Creates a publicly-accessible product of enduring value
  • Meets the financial reporting requirements of MS 16B for Grants Management
  • Has a realistic budget
  • Can be completed on time, within the required time frame
  • Produces measurable outcomes
  • Incorporates public benefit and access
  • Is sustainable

For more details see the grants manual.

Review Process

Pre-applications are submitted through the on-line grant portal. Eligible pre-applications are reviewed by Grants Office staff and other Minnesota Historical Society subject area experts. Constructive feedback will be provided to the applicant in order to strengthen the final application. Final applications are reviewed by Grants Office staff and other Minnesota Historical Society subject area experts. When clarification is needed for the priorities delineated by the Governorís Civil War Commemoration Task Force, a peer review will be conducted by a member of the Task Force. Final Applications, along with reviewer comments, are then sent to the Grants Review Committee (GRC) for consideration at a public meeting. Applicant will receive advance notice of the meeting and will be invited to make a three-minute presentation supporting your application. Such presentations are not required; your application will be given full consideration whether or not you make a presentation.

Based on their evaluation and the review criteria, the GRC recommends approval or denial of each application and forwards their recommendations to Minnesota Historical Society Executive Council for final action. You will be notified of their decision in writing. In some cases, special conditions may be required on approved projects; the conditions will be outlined in your grant contract. Once awarded, grants are subject to increased fiscal oversight and ongoing monitoring by Grants Office staff.

Notifications letters are sent out approximately 12 weeks after final application deadline.

Grant Program FAQ

How do I submit an application?
Applications are accessed and managed though an online grants portal at https://mnhs.fluxx.io. In order to submit a grant application, you must have an active account. The Grants Office only accepts grant proposals submitted through the grant portal.

If you do not already have an account, you will need to request one by providing basic information about the organization when you complete for an account form. If your organization already has an account, disregard this step in the process. The request for an account form is not an application. The Grant Office can take up to 2 business days to set up an organizationís account. After you are emailed your log in information, you can start filling out the Historic Recognition Grants Program application.

If the organization has an account, you can start completing the Historic Recognition Grants Program application.

Are there any other documents that need to be included with the application?
All required attachments must be uploaded to your application in the grants portal with the final application. It is strongly encouraged to include the required attachments with the pre-application. Material sent by any other means cannot be accepted or considered.

The State of Minnesota Grants Policy (# 08-06) requires a review of the financial stability of nongovernmental organizations applying for grants of more than $25,000. Applicants must submit the most recent IRS Form 990 or EZ, certified financial audit, or board-reviewed financial statement as part of the application.

How is the Pre-Application different from the Final Application?
The pre-application and final application uses the same form. The pre-application is a required draft application. Once you submit the pre-application, Grants Office staff will email comments to the project director named in the application. After the project director receives the pre-application review comments, you will be able to edit and revise the application which will become the final application. Once the Final Application is submitted, you will not be able to amend your application.

How do I improve my organizationís chances of success?

  • Read the manual before filling out the application.
  • Contact the Grants Office well in advance of the deadlines to ask questions.
  • Plan ahead. Last minute haste prior to deadlines often causes avoidable errors.
  • Complete the pre-application as thoroughly as possible. The more specific you are in the pre-application, the better the advice from subject experts will be and the better able you will be to prepare a solid final application.
  • Write clearly and concisely. Your application must convey your proposal quickly and easily to reviewers. Avoid wordiness and extraneous information.
  • Answer all questions thoroughly. An incomplete application is grounds for denial.
  • Write your proposal as if reviewers are not familiar with your organization and/or proposal.
  • Be realistic. Does the organization have the capacity to take on the proposed project? Can it be accomplished with in 12 to 18 months? Did you accurately reflect the organization, its staff/volunteers, and its budget?
  • Have a person less familiar with the project proofread the application to check for spelling, grammar, comprehension, and inaccuracies.

Contact Information

Questions: Contact John Fulton at 651-259-3467
345 W. Kellogg Blvd., St. Paul, MN 55102.