Minnesota  State Archives

Electronic Records Management Guidelines

Digital Media Storage
Annotated List of Resources

Primary Resources:

Beyers, Fred R. Information Technology: Care and Handling for the Preservation of CDs and DVDs - A Guide for Librarians and Archivists. NIST Special Publication 500-252. Gaithersburg, MD: National Institute of Standards and Technology; Washington, D.C.: Council on Library and Information Resources. October 2003.

This guide discusses the physical characteristics of various optical media, as well as methods for their proper care and handling to ensure longest possible use in any given environment. A useful glossary is included.

Minnesota Historical Society, State Archives Department. Preserving and Disposing of Government Records. St. Paul: Minnesota Historical Society, May 2008.

Developed for Minnesota government agencies, this overview of the basic principles of records management includes chapters on defining a government record, taking inventory of your records, developing records retention schedules, preserving archival records, disposing of records, and setting up a records storage area. A list of resources for more information is included, as well as information about applicable state law regarding electronic records management. Originally published by the Minnesota Department of Administration in July 2000, the guide was updated jointly by the Minnesota Historical Society and the Minnesota Government Records and Information Network (MNGRIN) in 2008.

Minnesota Historical Society, State Archives Department. Disaster Preparedness. St. Paul: Minnesota Historical Society, 2000.

Also available as a downloadable file, the information on these web pages summarizes the basic concepts of disaster preparedness, including disaster prevention, disaster planning, disaster recovery, and disaster preparedness resources.

National Archives and Records Administration (NARA).

Includes explanation of cloud computing including the benefits and concerns of the technology.

Wyld, David C. Moving to the Cloud: An Introduction to Cloud Computing in Government. IBM Center for the Business of Government. 2009.

An introduction to cloud computing including its current use in government and challenges with implementing it.  


Additional Resources:

The PC Technology Guide.

This site is a comprehensive resource on all aspects of the personal computer. Topics include hardware, software, computer use, and digital media.

COOL, Conservation OnLine.

These pages are part of the Conservation OnLine, Resources for Conservation Professionals web site operated by the Foundation of the American Institute for Conservation. This web page is a collection of materials from other sources about electronic conservation, including resources on disaster recovery, electronic media, electronic formats, and storage environments.


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List of Annotated Resources  go to Digital Media


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Electronic Records Management Guidelines, March 2012, Version 5.

Links verified March 13, 2012.