MN GRIN

Mission

The mission of MN GRIN (Minnesota Government Records and Information Network) is to provide a forum for the exchange of information among individuals and agencies interested in government records and information management. Membership and meetings are free.

Brochure

You may download the MNGRIN brochure in PDF format. It is intended to be distributed in paper form as a one-sheet, double-sided, tri-fold pamphlet.

Membership and Administration

Membership is open to anyone interested, with most coming from state and local government. MNGRIN's governing bylaws provide for an Executive Board, as well as a Chair, Vice-Chair, Minutes Officer, and Membership Officer to be elected yearly.

Meeting Information

Meeting time, location, dates and known topics are listed below. Meeting minutes for the past year can be found at the bottom of this page.

Time:	8:30 a.m. to 10:30 a.m.
Location:	Unless otherwise indicated, all meetings take place at: Minnesota Department of Health Conference Center Snelling Office Park 1645 Energy Park Drive, Saint Paul
Upcoming Meeting Dates:	July 15, 2009: No Meeting August 19, 2009: No Meeting September 16, 2009: Web Content Management October 21, 2009: Half day workshop is tentatively scheduled, agenda being developed. November 18, 2009: Retention Schedule State Review Panel as well as what is expected during a legislative/state auditor audit. December 16, 2009:

About the MN GRIN E-mail List

This e-mail list exists as a communication tool for its subscribers. Please use it freely to ask questions, start discussions, share information, or inform other members of news and events that are of interest to the group.

To subscribe, unsubscribe, or manage your subscription, visit https://webmail.mnet.state.mn.us/mailman/listinfo/mn-grin.

There is also an e-mail interface for users. To learn more about this option, send a message with the word “help” as the subject (leave message body blank) to: mn-grin-request@lists.state.mn.us

When posting, send e-mails to "mn-grin@lists.state.mn.us." Begin the subject line with the word "MNGRIN:" followed by your specific subject. This will help recipients know that the e-mail came from the MN GRIN list.

When responding to an e-mail, you have two choices:

Click the "reply" button and you will be replying to the entire list, or
Note the sender's e-mail address and reply directly back to them by addressing your response using only that individual's address.

Consider public responses any time the rest of the list members might benefit from, or be interested in, your response. Since the purpose of the list is to learn from, and to share information with each other, most responses should be public.

If you ever need to get in contact with the owner of the list, (if you have trouble unsubscribing, or have questions about the list itself) send your question in an email to shawn.rounds@mnhs.org.

Meeting Minutes

The following minutes are available in PDF format.

June 17, 2009: ARMA Webinar on Performance Measures for a Records Management Program.

May 20, 2009:

Agenda
Meeting Minutes
Presentation Slides: Live Content Archiving by Ron Claytor, Mimosa Systems
Upcoming Events as posted April 2009

April 15, 2009:

Agenda
Meeting Minutes
Record Transfer Guide and Box Transfer Form
Upcoming Events as posted March 2009

March 18, 2009: Vital Records, State Contract for Off-Site Storage, Evidence of Business Transactions

Agenda
Meeting Minutes
Presentation Slides: Evidence of an Official Government Transaction by Jim Mack, Health Department
Presentation Slides: Vital Records: An Overview by Charles Rodgers, State Archives, Minnesota Historical Society
Andy Doran, Admin, Materials Management Division, provided information on the new state contract for Records Storage and Management Services with Insight Storage Solutions Inc.
- Insight Vendor Response
- Insight Contract