MN GRIN
Mission
The mission of MN GRIN (Minnesota Government Records and Information Network) is to provide a forum for the exchange of information among individuals and agencies interested in government records and information management. Membership and meetings are free.
Brochure
You may download the MNGRIN brochure in PDF format. It is intended to be distributed in paper form as a one-sheet, double-sided, tri-fold pamphlet.
Membership and Administration
Membership is open to anyone interested, with most coming from state and local government. MNGRIN's governing bylaws provide for an Executive Board, as well as a Chair, Vice-Chair, Minutes Officer, and Membership Officer to be elected yearly.
Meeting Information
Meeting time, location, dates and known topics are listed below. Meeting minutes for the past year can be found at the bottom of this page.
Time: |
8:30 a.m. to 10:30 a.m. |
Location: |
Unless otherwise indicated, all meetings take place at: |
Upcoming Meeting Dates: |
February 17, 2010: Room Location: Little Fork March 17, 2010: Room Location: Littlefork April 21, 2010: Room Location: Littlefork May 19, 2010: Room Location: Red River June 16, 2010: Room Location: Red River July 21, 2010: Room Location: Red River August 18, 2010: Room Location: Red River September 15, 2010: Room Location: Red River October 20, 2010: Room Location: Red River November 17, 2010: Room Location: Red River December 15, 2010: Room Location: Red River
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About the MN GRIN E-mail List
This e-mail list exists as a communication tool for its subscribers. Please use it freely to ask questions, start discussions, share information, or inform other members of news and events that are of interest to the group.
To subscribe, unsubscribe, or manage your subscription, visit https://webmail.mnet.state.mn.us/mailman/listinfo/mn-grin. (To access this page, click on "continue to this website".)
There is also an e-mail interface for users. To learn more about this option, send a message with the word “help” as the subject (leave message body blank) to: mn-grin-request@lists.state.mn.us
When posting, send e-mails to "mn-grin@lists.state.mn.us." Begin the subject line with the word "MNGRIN:" followed by your specific subject. This will help recipients know that the e-mail came from the MN GRIN list.
When responding to an e-mail, you have two choices:
- Click the "reply" button and you will be replying to the entire list, or
- Note the sender's e-mail address and reply directly back to them by addressing your response using only that individual's address.
Consider public responses any time the rest of the list members might benefit from, or be interested in, your response. Since the purpose of the list is to learn from, and to share information with each other, most responses should be public.
If you ever need to get in contact with the owner of the list, (if you have trouble unsubscribing, or have questions about the list itself) send your question in an email to shawn.rounds@mnhs.org.
Meeting Minutes
The following minutes are available in PDF format. 
January 20, 2010:
December 16, 2009:
- Agenda
- Meeting Minutes
- Presentation Slides: MN/DOT File and Print Consolidation Efforts by Steve McGregor, and Jim Cray, Department of Transportation
November 18, 2009: Retention Schedule State Review Panel as well as what is expected during a legislative/state auditor audit.
October 21, 2009: Half Day Workshop: Records Managers and the Legal Team: The Best of Friends in the Worst of Times; 12:00pm - 4:00pm at the North Regional Library at 1315 Lowry Avenue North, Minneapolis.
- Presentation Slides: E-Discovery: Tips and Technology by Rhea Frederick, Legal Consultant, Kroll OnTrack
- Presentation Slides: Working Together: Why a Partnership Between RIM and Legal is Important by Susan McKinney, Director, Records and Information Management, University of Minnesota
September 16, 2009: Records Inventory, Retention Schedules, and Business Rules
- Meeting Minutes
- Presentation Slides: The Records Inventory by Jim Mack, MN Department of Health
- Handout: Records Inventory Identification and Risk Assessment Questions; MN Department of Health
- Presentation Slides: Business Rules for Records Management by Chris Johnson, PCA
August 2009:
- No Meeting
July 2009:
- No Meeting
June 17, 2009: ARMA Webinar on Performance Measures for a Records Management Program.
May 20, 2009:
- Agenda
- Meeting Minutes
- Presentation Slides: Live Content Archiving by Ron Claytor, Mimosa Systems
- Upcoming Events as posted April 2009
April 15, 2009:
- Agenda
- Meeting Minutes
- Record Transfer Guide and Box Transfer Form
- Upcoming Events as posted March 2009
March 18, 2009: Vital Records, State Contract for Off-Site Storage, Evidence of Business Transactions
- Agenda
- Meeting Minutes
- Presentation Slides: Evidence of an Official Government Transaction by Jim Mack, Health Department
- Presentation Slides: Vital Records: An Overview by Charles Rodgers, State Archives, Minnesota Historical Society
- Andy Doran, Admin, Materials Management Division, provided information on the new state contract for Records Storage and Management Services with Insight Storage Solutions Inc.
February 18, 2009: OET Standards, Vital Records
Related Links
- Preserving and Disposing of Government Records (May 2008 Revision)
- Minnesota Recordkeeping Metadata Standard
- Minnesota State Archives Government Records Services
- Minnesota State Archives Related Links
Contact
For More Information:
Chris Johnson
MN GRIN Chair
Pollution Control Agency
651-296-7328
chris.j.johnson@state.mn.us
Last updated January 29, 2010; links verified January 29, 2010.
