Minnesota  State Archives

Electronic Records Management Guidelines

Digital Imaging
Annotated List of Resources

Primary Resources:

JISC Digital Media; Still Images, Moving Images and Sound Advice. http://www.jiscdigitalmedia.ac.uk/

“JISC Digital Media is hosted at the Institute for Learning and Research Technology (ILRT) at the University of Bristol” and provides information about electronic media.  The website features technical and project management advice on still images, moving images and sound media and also a glossary of terms.

Federal Agencies Digitization Initiative Still Image Working Group (FADGI).  Technical Guidelines for Digitizing Cultural Heritage Materials: Creation of Raster Image Master Files.   August 2010.

Written by FADGI working group, the document represents shared best practices for digitizing materials.  Updates reflect the current recommendations of the working group, specifically on the sections covering equipment and image performance metrics, quality management, and metadata.

Cornell University, Department of Conservation and Preservation. Moving Theory Into Practice: Digital Imaging Tutorial.

Produced by the Digital Imaging and Preservation Policy Research (DIPPR) team at Cornell University's Department of Conservation and Preservation, this web tutorial provides an overview of technical and project management issues regarding digital imaging. Tutorials in English, French and Spanish use examples of actual digital images to demonstrate variations in image quality.

Sitts, Maxine K. Handbook for Digital Projects: A Management Tool for Preservation and Access. Andover, Massachusetts: Northeast Document Conservation Center, 2000.

This handbook, published by the Northeast Document Conservation Center, is geared towards librarians, archivists, and other cultural or natural resource managers.  Provides a basic technical overview of digital imaging and emphasizes project management, cost justification, vendor relations, and related issues.


Additional Resources:

Minnesota Historical Society, Minnesota State Archives.  Retrospective Digitization of Government Records.  March 2009. 

Digitizing government records is a process that needs to be thought out and planned in detail before undertaking. This paper summarizes major concepts that need to be considered before starting a digitization project for textual documents.  Topics covered include legal requirements, cost justification, file formats, file naming guidelines, resolution requirements, metadata and indexing, and storage options. 

California Digital Library. CDL Digital File Format Recommendations: Master Production Files.   V.1.  August 1011.

These standards, published by the California Digital Library at the University of California, provide recommendations for image quality, file formats, and storage media for digital image collections. 


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Electronic Records Management Guidelines, March 2012, Version 5.

Links verified March 9, 2012.