Minnesota  State Archives

Electronic Records Management Guidelines


The Electronic Records Management Guidelines provide information on a variety of topics, such as file formats and file naming, electronic records management strategies, electronic document management systems, digital media, storage facilities and procedures, e-mail and web content management, and electronic and digital signatures.

Version 5 was made available March 2012.


Electronic Records Management Guidelines

You routinely create, use, and manage information electronically in your daily work as you use computers to send e-mail, create spreadsheets, publish web pages, manage databases, and create other electronic materials. Because you work for a government agency, Minnesota and federal laws mandate that you treat that information as official government records.

You probably already have a strategy to manage your paper records. Learn how to develop a strategy to manage electronic records by using these guidelines.


For further information, please contact:

Shawn Rounds