Records Services

Guidelines/Standards

• COVID-19 Pandemic Documentation Guidelines (October 2020, in PDF)
• Electronic Records Management Guidelines (updated March 2012)
• Preserving and Disposing of Government Records (November 2017, in PDF)
• Managing Your Government Records: Guidelines for Archives and Agencies
• Minnesota Recordkeeping Metadata Standard (IRM 20)
• Disaster Preparedness
• Preferred File Formats for Digital Records (September 2016)
• Incorporating GIS Into Your Retention Schedule (May 2021)

Forms

• Records Retention Schedule Form RTF
• Application for the Disposal of Records (PR-1) RTF | PDF
• Transfer of Paper Records to the State Archives RTF | PDF
• Transfer of Electronic Records to the State Archives RTF | PDF
• Govt. Records Depository Agreement (with local/county Historical Society) RTF | PDF
• Records Inventory Worksheet RTF | PDF
• Electronic Records Inventory Worksheet  RTF  | PDF
• Records Destruction Report RTF | PDF

Informational Leaflets

(available as )

• No.1 Township Records
• No.2 School District Records
• No.3 Records of the County Superintendent of Schools
• No.4 Municipal Records
• No.5 Law Enforcement Records
• No.6 County Auditor Records
• No.7 Public Library Records
• No.8 Records of Public Health Care Facilities
• No.9 Records of Heritage Preservation Commissions
• No.10 Watershed District and Soil and Water Conservation District Records

Related Links

This is an annotated list of of web sites with content relating to government records and archives and include information in the following areas.

• Minnesota Government
• Minnesota Organizations
• International Organizations
• National Organizations
• Professional Organizations

November 21, 2017, links verified November 21, 2017.