Electronic Records Management Guidelines
Electronic Document Management Systems
Annotated List of Resources
Primary Resources:
Association for Information and Image Management International. Implementation Guidelines and Standards Associated with Web-based Document Management Technologies. Silver Spring, Md.: Association for Information and Image Management International, 2002.
http://www.project-consult.net/Files/AIIM+ARP1+2002.pdf
This document contains a set of recommended practices for the implementation of selected web-based document management technologies. The document provides specific recommended activities for each phase of implementing such technologies.
Document Management Avenue.
http://www.documentmanagement.org.uk
This web site provides information and links to white papers, vendors, and related sites. The site also provides news, answers frequently asked questions, a forum, and lists events for documentation management professionals.
Minnesota Historical Society, State Archives Department. Trustworthy Information Systems Handbook. Version 4, July 2002.
http://www.mnhs.org/preserve/records/tis/tis.html
This handbook provides an overview for all stakeholders involved in government electronic records management. Topics center around ensuring accountability to elected officials and citizens by developing systems that create reliable and authentic information and records. The handbook outlines the characteristics that define trustworthy information, offers a methodology for ensuring trustworthiness, and provides a series of worksheets and tools for evaluating and refining system design and documentation.
The PC Technology Guide.
http://www.pctechguide.com
This site is a comprehensive resource on all aspects of the personal computer. Topics include hardware, software, computer use, and digital media.
Additional Resources
AIIM International.
http://www.aiim.org
This web site is published by the Association for Information and Image Management (AIIM). AIIM is an international professional organization for "users and suppliers of the content, document and process management technologies that drive e-business." The site includes information about events, articles, industry studies, and white papers. The web site also includes a products and services vendor directory.
ARMA International.
http://www.arma.org
Published by ARMA International, this site focuses on strategic information management issues for records and information managers, information technology professionals, imaging specialists, archivists, librarians, and others. The site includes a buyer's guide and virtual trade show of industry vendors, as well as publications, a bookstore, white papers, industry news, legislative updates, and information on industry standards.
Records Management Application Compliance Testing.
http://jitc.fhu.disa.mil/recmgt
This site lists vendors with EDMS products that have been tested and approved by the federal government. The site provides links to the vendor's web sites. The site also provides access to a number of federal guidelines for records management, including the DOD Standard 5015.2 Design Criteria Standard for Electronic Records Management Software Applications.
Preserving the Electronic Records Stored in an RMA (PERM).
http://www.michigan.gov/hal/0,1607,7-160-17445_19273_21738-74194--,00.html
This web site provides information on the joint project between the State Archives of Michigan and the San Diego Supercomputer Center to develop and test a model for the preservation of electronic records in the State of Michigan's records management application (RMA) environment.
Electronic Records Management Guidelines, March 2004, Version 4.
