Electronic Records Management Guidelines
File Naming
Annotated List of Resources
Primary Resources:
Cool URIs Don't Change. In: Style Guide for Online Hypertext. Cambridge, MA: World Wide Web Consortium (W3C), 1998.
http://www.w3.org/Provider/Style/URI
This section of the complete style guide discusses the file naming concepts for the World Wide Web to ensure the accuracy of links and the longevity of the names.
Naming and Addressing: URIs, URLs,…
http://www.w3.org/Addressing
These web pages describe the relationship of URIs, URLs, and URNs. The pages also provide links and other information about other file naming topics for the web, such as metadata, markup languages, events, and history.
Webopedia.
http://webopedia.internet.com
This comprehensive online encyclopedia for the information technology community provides an easy-to-understand, searchable database of terms and topics, including entries on file names and file formats.
PURL.
http://purl.oclc.org/
The OCLC PURL Service provides a comprehensive introduction to the subject of PURLs. Available from this web site are Frequently Asked Questions on PURLs, introductions to the subject, and the opportunity to create and modify a PURL.
Additional Resources:
Identifiers for Digital Resources. Washington, D.C.: Library of Congress, National Digital Library Program, 1996.
http://memory.loc.gov/ammem/award/docs/identifiers.html
These web pages describe the desirable characteristics for file naming for digital records. For illustrative purposes, the pages use the American Memory Collection as a case study for a file naming scheme.
Mims, J. "Files Control." In Records Management: A Practical Guide. Washington, D.C.: International City County Management Agency, 1996: 73-84.
This chapter on file management discusses such topics as filing systems, filing system creation, filing system maintenance, and filing system equipment. This chapter also offers information on troubleshooting file system control. The content focuses primarily on paper systems, but the management principles apply across all media.
Minnesota Historical Society, State Archives Department. Trustworthy Information Systems Handbook. Version 4, July 2002.
http://www.mnhs.org/preserve/records/tis/tis.html
This handbook provides an overview for all stakeholders involved in government electronic records management. Topics center around ensuring accountability to elected officials and citizens by developing systems that create reliable and authentic information and records. The handbook outlines the characteristics that define trustworthy information, offers a methodology for ensuring trustworthiness, and provides a series of worksheets and tools for evaluating and refining system design and documentation.
Electronic Records Management Guidelines, March 2004, Version 4.
