Electronic Records Management Guidelines
Web Content Management
Annotated List of Resources
Primary Resources:
Archiving Web Resources. Canberra, Australia: National Archives of Australia, Commonwealth of Australia.
http://www.naa.gov.au/images/archweb_policy_tcm2-902.pdf
These web pages are the official policy of the National Archives of Australia for web site content management as it relates to records management. However, the pages provide a comprehensive overview for the general reader of the records management aspects of managing and archiving a web site.
Guidelines for Electronic Records Management on State and Federal Agency Websites. Syracuse, NY: National Historical Publications and Records Commission, 1997.
http://www.ii.fsu.edu/~cmcclure/guidelines.html
These web pages provide the initial findings of a research project that set out to develop a records management strategy for state and federal agency web sites. The web pages offer a series of assumptions (e.g., what a record is) as well as a discussion of such topics as the relationship of web site records management to other policies, exposure analysis, and guidelines for web site management for state and federal agencies.
Minnesota Department of Natural Resources. Bridges: Minnesota's Gateway to Environmental Information.
http://www.bridges.state.mn.us
The Bridges project represented a collaboration between Minnesota's environmental agencies with the goal of providing easy access to their electronic resources such as web pages, PDF documents, databases, and geographic data. Resources were cataloged using the Dublin Core metadata scheme and are located through a simple cross-agency search engine (the Inktomi-powered North Star search at the state's main portal). Although the project was completed in July 2000, the web site still offers a number of resources to visitors, including best practice guidelines for web metadata, information on metadata tools, project reports, as well as links to participating agencies, other regional and federal environmental sites, and the Minnesota Governor's Council on Geographic Information.
Additional Resources:
Kansas Information Technology Advisory Board, Electronic Records Committee and Internet Task Force. Guidelines for Managing Records on Kansas Government Agency Web Sites. Version 1.0, January 2004.
http://da.state.ks.us/itab/documents/ERC_Prop_Web_Guidelines.pdf
The Kansas guidelines are based upon a risk analysis methodology. A summary of web-based resource types and a discussion of preservation strategies accompany a set of agency self-assessment tools.
McCluskey-Moore, N. "Untangling Web Content Management." Intranet Journal . April 18, 2000.
http://www.intranetjournal.com/articles/200004/im_04_18_00a.html
This article, published in the online Intranet Journal, discusses the development and implementation of a process for managing live web content. The article analyzes the benefits of systematic web content management, describes the desirable characteristics of a web content management strategy, and outlines the process of developing a web content management strategy.
Minnesota Historical Society, State Archives Department. Trustworthy Information Systems Handbook. Version 4, July 2002.
http://www.mnhs.org/preserve/records/tis/tis.html
This handbook provides an overview for all stakeholders involved in government electronic records management. Topics center around ensuring accountability to elected officials and citizens by developing systems that create reliable and authentic information and records. The handbook outlines the characteristics that define trustworthy information, offers a methodology for ensuring trustworthiness, and provides a series of worksheets and tools for evaluating and refining system design and documentation.
Electronic and Digital Signatures
Electronic Records Management Guidelines, March 2004, Version 4.
