Minnesota  State Archives

Preserving state government digital information:

Retrospective Digitization Resources

Overview

Many government records are currently born digital, however older records still exist in paper format.  For various reasons, some agencies have digitized or are considering digitizing their paper records.  The following white paper and resource list are intended to be an introduction to digitization and should help familiarize you with the many ideas that should be considered before a digitization project is undertaken. 

White Paper

The white paper discusses the following concepts with respect to digitization...

  • legal requirements
  • cost justification
  • in-house vs. outsourcing processes
  • standard file formats
  • resolution requirements
  • file naming guidelines
  • metadata and indexing
  • storage options
  • preservation strategies
  • disposition of originals
  • developing a long-term program

 

Resource List

To aid in discovery, the resource list is also divided up into the categories of...

  • legal requirements
  • cost justification
  • in-house vs. outsourcing processes
  • standard file formats
  • resolution requirements
  • file naming guidelines
  • metadata and indexing
  • storage options
  • preservation strategies
  • disposition of originals
  • developing a long-term program

 

NDIIPP Project Homepage

March 31, 2009