Minnesota Recordkeeping Metadata Standard: Title Element
ELEMENT 3: TITLE
| Definition: | The names given to the record. | |||||||||
| Purpose: |
To assist in identifying the record. To act as an access point for users. To describe the functions, activities, and/or subjects documented in the record. |
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| Rationale: | For ease and speed of identification, and to facilitate control, a record must have a title which is representative of its contents. | |||||||||
| Obligation: | Mandatory | |||||||||
| Applicability: | Applicable at the record and/or record series level. | |||||||||
| Use Conditions: |
The element shall be linked to elements 12. AGGREGATION LEVEL and 14. RECORD IDENTIFIER. | |||||||||
| Repeatable?: | No | |||||||||
Sub-Elements (Name, |
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| Comments: | The elements 4. SUBJECT and 9. FUNCTION may provide access at the individual keyword or descriptor level. |
3.1 OFFICIAL TITLE
| Definition: | The words used to name the record. |
| Purpose: |
To identify the record by its official title. To enable searching on a title or title words. |
| Obligation: | Mandatory |
| Use Conditions: | - |
| Assigned Values: | - |
| Default Value: | - |
| Repeatable?: | No |
| Assigned By?: | In the case of records, manually entered by the Record Content Author. In the case of record series, manually entered by an authorized agent such as a Record Registrar or Records Manager. |
| Schemes: | Free text, agency-defined schemes. |
| Comments: | - |
3.2 ALTERNATIVE TITLE
| Definition: | A second or different title for the record or record series. |
| Purpose: | To identify the same record to areas or individuals that may refer to it by an alternative name to its official title. |
| Obligation: | Optional |
| Use Conditions: | - |
| Assigned Values: | - |
| Default Value: | - |
| Repeatable?: | Yes |
| Assigned By?: | In the case of records, manually entered by the Record Content Author. In the case of record series, manually entered by the Record Registrar or Records Manager. |
| Schemes: | Free text, agency-defined schemes. |
| Comments: | Organizations, business areas and individuals often have shorthand methods of referring to records, particularly if they have long or complex titles. The use of an acronym of the title, or of an informal or colloquial title, are common examples of this. |
TITLE Example
| 3.1 | Official Title | Trustworthy Information Systems Handbook |
| 3.2 | Alternative Title | TIS Handbook |
Minnesota Recordkeeping Metadata Standard: Version 1.1, July 2002.
