Information Guides on Tools for Electronic Records
These guides were created by Minnesota State Archives Staff while researching possible tools for processing, managing, and preserving electronic records.
In general, they describe the main purpose of the tool, where to find the tool, and how to get started. It is hoped that by sharing these guides, others will be able to more quickly test and evaluate the tools for themselves.
Note: None of these tools are endorsed by or necessarily used by the Minnesota State Archives.
List of Tools
Bag-It/Bagger (May 2013)
Used during file transfers.
Den4B Renamer (May 2013)
Used for renaming files.
DDFileCatcher (August 2013)
Document directory structure and file properties.
DROID (May 2013)
Identify file formats, create checksums.
Duke Data Accessioner (May 2013)
Add metadata to files during the transfer process.
Duplicate File Finder (August 2013)
Find and remove duplicate files.
Karen's Directory Printer (May 2013)
Document folder and file properties.
NARA File Analyzer (May 2013)
Explore the contents of a directory. Some of the functions include counting the number of files, determining format types, and generating checksum values.
These tools were reviewed specifically for the purpose of fixity checking in 2012.
The following paper provides a background on checksums and summarizes five easily accessible programs that create and/or validate checksums.
- Checksum Programs Evaluation May 2012 (pdf)
The following reports document the evaluation in detail of the same five programs as described in the white paper above.
- Checksums for Windows May 2012 (pdf)
- ExactFile May 2012 (pdf)
- FSum Frontend June 2012 (pdf)
- FastSum May 2012 (pdf)
- File Checksum Integrity Verifier Utility May 2012 (pdf)
- HashMyFiles May 2012 (pdf)
More information on using checksums for authentication can be found here.
August 13 , 2013; links verified May 30, 2013.